14 of the best Web Video Conferencing software for small businesses (free + paid)
Having good video conferencing software is an important requirement that many small businesses fail to consider.
Remote employment is increasing and is expected to continue to increase. According to a study from FlexJobs, many hiring managers estimate that more than 33% of their employees will work remotely in the next decade.
With workers located in different places, and sometimes even in different countries, how can your small business ensure that everyone is communicating? With a diverse geographical team, getting everyone together in the same room for traditional meetings is not practical (and expensive).
Holding a web meeting solves communication problems. With online meeting software, you can schedule regular meetings for your team to get together over the internet to share information and ask questions. With the right web conferencing software, you can even hold training sessions.
video conferencing software
If your team has remote workers, video conferencing software can be a great way for team members to stay connected. (Image source: Envato element)
Getting live video conference software can be a big decision for your small business, but this is important because it can help your team stay connected. In this post, you will learn what you need to know to choose web conferencing software for your needs. First, I will explain what web video conferencing software is. Then, we will explore some of the conferencing software features that business owners often look for. Finally, I will list 14 of the best video conferencing software for small businesses.
What is Video Conferencing Web Software?
Web video conferencing software allows you to hold various types of online meetings regardless of where the meeting participants are. Online meeting software makes use of the Internet, so anyone who has a connection can take part. The live web conference may include video elements where participants can see each other using a webcam. Or, the meeting might be audio only. Sometimes these online meetings are also available by telephone, which makes it even easier for all team members to attend.
Web video conferencing software can be used to conduct various types of meetings including:
- Traditional staff meeting
- Web Seminars
- the training
- Holding a successful web meeting, your business will need good web conferencing software.
Core Web Conferencing software features
As you choose your video conferencing software, you will want to pay attention to what the software can do. To get the most from your web meeting tool, make sure to choose a package that has the features you need. Some common features that small businesses often need include:
Meeting Initiation. This is the ability to start a meeting not just be a participant of the meeting. This is very important if you are going to hold a video conference yourself.
Screen sharing. If you want meeting participants to be able to see what displays on your computer during a web conference, you will need this feature.
Recording. The ability to be able to record your live web conference can be useful for members who cannot make meetings. This hotel can also serve as a record of what has happened.
Audio. If some of your team members don't have a webcam, you will want to at least be able to take part through audio.
Slide show. Slides can be a great way to organize the information you present during your web meeting. Consider using a slideshow template for more professional presentations (See the section below).
Private chat. Private chat is the ability for several team members to communicate privately during the main meeting. This can be useful for answering questions.
Video Conferencing. This feature allows meeting participants to activate their webcam so they can see each other during the meeting.
Technical support. If this is your first time hosting live video conferencing via the web, make sure the package you choose has good technical, support available to help you overcome any hurdle.
Cost. Last, but not least, you will want to choose video web conferencing software that fits within your budget. The list below includes web meeting tools for various budget needs including free software.
While you might not need all of these capabilities in conferencing software, chances are that your business will need at least a few of them. Be sure to choose a tool that offers what you need (and don't forget to consider future needs).
Use Slideshow Templates for your Video Conference
slideshow template to ensure that your video conference feels well organized and professional. You can find top-notch presentation templates created by professional designers on the elements of Envato and GraphicRiver.
The best Web Video Conferencing Software Tool
Here are fourteen of the best web video conferencing tools for small businesses:
1. Skype for business
You might think of Skype as a way to make long distance calls using your computer, but Skype for Business is a product that allows you to use Skype to run video conferencing meetings. With Skype for business, your web meeting can include up to 250 people (by subscribing to Microsoft Office 365). Use tools to share your desktop and collaborate online in real-time. You can also record your meeting.
2. meet with Google Hangouts
Hangouts meet up is a more convenient tool than the classic Google Hangouts. To use this Meeting software, however, you will need a G Suite Account. Meeting with Google Hangouts allows you to continue to live video conferencing. The number of people you can host for your video conference varies. If you already have G Suite Enterprise, you can accommodate up to 50 people. But with basic G Suite and business, you can only host 25.
3. cisco webex
With this live video conference software you will enjoy many features including screen sharing, cloud recording, private meeting rooms, and more. The number of people that can be included in your website meets depending on the level of your purchase package. With the beginner level, you can include 50 participants. At the company level you can have up to 1000 meeting participants. Free trials are also available.
This web conferencing software is specially designed for online meetings. This includes toll-free options to make your meetings more accessible. You can also arrange a private meeting room with your own URL. Share desktops in real-time, so participants can see what you are talking about. Record your meeting and save it in the cloud. You can also download a free trial version of this video conferencing software.
This popular online meeting software is a great choice for small businesses because the most basic level is free. The most basic level, you can host up to 100 meeting participants for up to 40 minutes. You can also use the sharing screen to collaborate. And there are rooms open for private discussion. To get more features, such as limited duration meetings or more participants, choose one of their premium plans.
This relatively new onlinemeeting software also has a lot to offer for very small businesses. It's free for individual users (with limited features). For example, at the free level you can have up to three meeting participants. There are three levels of premium plans that offer additional features. Business-level plans, for example, let's host up to 250 in your meetings and include record capabilities.
6. RingCentral office
including unlimited video and audio meetings as well as screen sharing. The most basic level, you are limited to four people per meeting. At the most advanced level, include up to 200 people in your meeting. Nice too is the fact that you can get a free trial of every level of service - even the most basic.
ClickMeeting is a feature-rich Web meeting tool that not only allows you to have online meetings, but also allows you to run Webinars. The meeting can accommodate up to 25 participants, but if you host a webinar you can include more people (based on your plan level). This tool also allows you to share screens for collaboration. Plus, record your meeting for those who cannot attend.
8. Adobe Connect
Although you might think of Adobe as a great design tool, they also offer online meeting capabilities through Adobe Connect. You will meet in an online meeting room with a special URL that is always available. You can record your meeting and even publish it again. Plus there are add-ons (pods) that allow you to do more. Use Video pods to share webcam feeds, for example. Free trials are available.
9. Zoho Meeting
Use your webcam to talk with your meeting participants via video feeds. You can share all or part of your screen to help illustrate your points. Plus, you can record the screen division and audio portion of your meeting. This web conference software is compatible with Google and Zoho calendars. Set up automatic email reminders to maximize meeting attendance.
10. Amazon Chime
This is another well-known company with online meeting software that you might not realize. Prepare a secure web meeting at a pay-as-you-go price. You can even use Amazon Alexa to start your meeting. It's also easy to share screen content using Amazon Chime. Make a record of your online meeting and save it in the cloud for later reference. Add meetings to the MS Outlook calendar.
HighFive offers a unique integration of hardware and software platforms for all your online meeting needs. This can be very much for small businesses, but if your business is growing rapidly and you are holding lots of meetings. This can be a good choice. This software includes many video conferencing software options that you expect such as screen sharing and the ability to schedule meetings from your calendar.
This online meeting software offers two plans. One plan allows you to hold meetings for up to 10 people, another allows you to host up to 30. All levels include screensharing, chatting, and the ability to send Meeting Invitation emails and reminders. With a big plan you can also have toll-free numbers for meetings as well as the ability to make meeting records.
If you are mostly a small web meeting host and you are looking for free web conferencing software, this option might be for you. The free version of UberConference allows you to have up to 10 meeting participants. Each meeting participant will need a PIN to access the meeting. The free level even includes screen sharing and the ability to record calls. For now, this tool is limited to audio conferences, though.
Here is another price-conscious online meeting software for small business owners. This one has a plan for a single individual that allows you to meet up to 50 people per month with unlimited meeting duration. You can use Outlook, Office 365, or Google calendar to schedule meetings. In addition, you can share your desktop and even stream your meetings to Facebook Live.
As you begin to hold more and more web meetings, you will want to learn how to work with team members through video conferencing tools. The following tutorial is specific to webinars, but many of the same principles apply:
We have only explored 14 of the best video conference software for small businesses. You also learn about some of the most popular web conferencing software features. If you are looking for video conferencing software, there is no reason to hesitate - even if you are a small business. Please use this information to choose the right meeting software for your needs.